Managing fuel expenses can be seen as a challenge for some fleet managers. Leading to financial loses, administrative burdens and potential fuel misuse. However, this is how a fuel card can help.

What is a fuel card?

Fuel cards can be used by business’ to record specific information about fuel usage, mileage and drivers ID information. Allowing fleet managers to track fuel costs more efficiently.

What are the benefits of a fuel card?

1. Fuel cost savings – This is one of the most important benefits. Providing companies with a reduced fuel cost rate depending on the card. Majority of fuel cards are accepted across all UK stations however, some fuel cards let you customise where your drivers can top up. By having your own network of stations, journeys can be accurately tracked, showing how much it costs and how much fuel is used per mile. Controlling where drivers can fill up will help to plan their routes for better fuel efficiency.
2. HMRC approved invoicing produced – HMRC approved invoicing is created and sent directly to the business. If you have a large fleet, with several drivers using a fuel card it can get complicated with who is spending what. However, with HMRC approved invoicing it is an efficient way to calculate the total fuel used by each individual driver.
3. Gives control over business costs – With a fuel card, purchases can be restricted to fuel payments only, giving piece of mind to fleet managers that money is being used appropriately. Some fuel cards also allow for unavoidable costs, such as paying for tyre repairs or toll road charges.

How to get a fleet fuel card. 

Applying for a fuel card can be done online. Firstly, it is best to use a comparison tool, comparing which fuel card will be the most beneficial for your company. The majority of companies require filling out basic information such as your business, fleet vehicles, your business requirements and contact information.

How to use a fuel card.

1. Arrive at a fuel station that accepts your fuel card.
2. Fill up the vehicle with the required amount of fuel.
3. Present the card to the cashier using your unique pin.
4. Provide details of mileage (if required).
5. Payment will be processed and the user will be asked to authorise with a signature.

The Future of Fleet Telematics – https://autoservefleet.co.uk/the-future-of-fleet-telematics/

Vehicle Supply Chain Obstacles For Fleets – https://autoservefleet.co.uk/vehicle-supply-chain-obstacles-for-fleets/

With over 16,000 approved garages, a 24/7 support service and a host of cost-saving offers, we can keep your fleet moving and operational. Call one of our professional Service Advisers on 0121 521 3500 for more details.